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TENDER NOTIFICATION FORPURCHASE OF A FINANCE (ACCOUNTING PACKAGES) AND HUMAN RESOURCES SYSTEMS AT NELICO Contract Job

Jul 22nd, 2022 at 13:55   Procurement and supply   Geita   50 views Reference: 156
Job Details

OBJECTIVE:

The prominent aim of this engagement is to purchase a system which is consolidated and comprised of finance and HR as to cater for donor compliance demands of having fiancé and HR proceeds being conducted with the help of a system.

Expected Results:

The system should be capable of ensuring all agreed items are functional and relevant. Please rewrite expected results

REQUIRED QUALIFICATIONS:

The intended system should meet the following criteria set hereunder;

FINANCE

·Enable staff to request funds for activities

·Be linked to Organization’s bank accounts

·Be capable of updating organizational budgets from different donors

·Be capable of differentiating donor funds

·Be able to generate PVs according to council levels

·Be able to store policies i.e Financial Manual/ Policy

·Be able of generating payrolls and financial reports

·Be able to manage organization’s assets and inventory

·Enable staff to upload liquidation/ retirement

HUMAN RESOURCES SYSTEM to be able to:

·Time sheet generation

·Payroll generation

·Leave management

·Staff performance appraisal

·Available space for HR Policies and other HR forms

ACTIVITY PLANNING:

The said system set up is expected to have been installed in NELICO HEAD OFFICE in Geita, and other log in devices for employees. The system host will have to cascade the organization responsible staff so as to be competent to use the system for the period of Two weeks and then monitor the system for the first three months.

TENDER NOTE

NELICO invites bids from eligible Tenderers for the Procurement of financial (accounting packages) and Human Resources systems, in order to strengthen its finance and HR department through available information technology means. Price quotation is invited from reputable manufacturers/authorized Dealers/re-sellers/suppliers for finance system or accounting packages and HR system whether consolidated/separate systems.

MANDATORY REQUIREMENTS

üInterested and competent companies wishing to carry out the above job must submit the following documents for verification:

üEvidence of certificate of incorporation and registration with the Corporate

üCertified true copy of memorandum and article of association

üEvidence of Company Tax clearance certificate

üComprehensive company profile including registered office, functional contact email address, Verifiable evidence of similar jobs successfully executed in the past.

üThis tender shall be quoted in Tanzanian Shillings

üTender shall remain valid until 21 days since its announcement

üForeign Renderers must provide equivalent documents to Tax Compliance and PIN certificates from their country of origin OR statements certifying that the equivalent documentation is not issued in the Tenderer’s country of origin. Such Statement(s) shall be original and issued by the Tax authorities in the Tenderer’s country of origin

üThe tenderer has not been convicted of corrupt or fraudulent practices; and is not guilty of any serious violation of fair employment laws and practices

COST OF TENDER

The Tenderer shall bear all costs associated with the preparation and submission of its tender, and the procuring entity, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process

The price to be charged for the tender application documents shall be 100,000/- (One hundred thousand Tanzanian Shillings) which should be deposited in’the below bank details; NOTE: Your deposit slip must be attached in the submitted tender documents.

New Light Children Centre Organization (NELICO)

Account Number: 012000005642

AZANIA BANK LTD

Geita Branch

WARRANTY

All Tenderers must also provide a Warranty that guarantee’s that the goods to be supplied under the intended contract are new, unused, of the most recent or current specification and incorporate all recent improvements in design and materials unless provided otherwise in the Tender. The Warranty shall also warrant that the goods in the Tenderer’s bid have no defect arising from manufacture, materials or workmanship or from any act or omission of the Tenderer that may develop under normal use of the goods under the conditions obtaining in Tanzania.

AWARD OF CONTRACT

NELICO will award the contract to the successful Tenderer whose Tender has been determined to be substantially responsive, technically compliant and has been determined to be the lowest evaluated tender, and further, where deemed necessary, that the Tenderer is confirmed to be technically and financially qualified to perform the contract satisfactorily.

TERMINATION OF PROCUREMENT PROCEEDINGS

NELICO may at any time terminate procurement proceedings before entering into a contract and shall not be liable to any person for the termination.

NELICO shall give prompt notice of the termination to the Tenderers, and, on request from any Tenderer, give its reasons for termination within fourteen (14) days of such request.

NOTIFICATION OF AWARD

·Prior to the expiration of the period of tender validity, NELICO shall notify the successful and unsuccessful Tenderer in writing that its Tender has been accepted or not

·The notification of award shall not constitute the formation of the contract until one is finally signed by both parties.

LATE RECEIPT OF BIDS:

Bids received after the deadline for submission of the same, as prescribed by this Office, shall be rejected and returned unopened to the Bidder.

APPLICATION PROCEDURE

If interested please send your application by Postal address or Physically through the address below;

Chief Executive Director.

New Light Children Centre Organization,

P.O Box 160,

Geita, Tanzania.

The application should be in a sealed envelope and quote the tender number 002-023/ TENDER NOTIFICATION FOR PURCHASE OF A FINANCE (ACCOUNTING PACKAGES) AND HUMAN RESOURCES SYSTEMS AT NELICO

or reference not later than 10th August, 2022

Company Description
New light children center organization (NELICO). Is a nonprofit, non-governmental organization registered under the Non-Governmental Organization Act No. 24 of 2002 on 28th March 2006 and awarded with registration certificate No. 00NGO/0739, also registered as a legal aid provider under the Ministry of constitution and legal affairs with registration number LAP-2019-0045 in 2019. NELICO started its operations in Geita in March 2004 as an organization focusing on support to orphans and most vulnerable children.NELICO has implemented more than 15 projects in six districts within Geita and lake zone regions respectively, worth approximately 11,200,000,000.00 Tsh since its inception, NELICO has been focusing in the following core sectors which include HIV/AIDS, OVC program, MVC and youth empowerment, sexual reproductive health and wellbeing, quality education, girl child education, gender equality and prevention of gender based violence, disability inclusion, legal aid provision, peace, justice and strong institution