Supplies Assistant (2 Posts) Full-time Job

The Malawi Legal Aid Bureau, established under the Legal Aid Act of 2010, is a national
public institution mandated to provide legal aid to persons with insufficient means. In a
bid to provide quality legal aid service to the nation, the Bureau invites applications from
qualified candidates to fill the following vacant posts:

Vacancy Number : LAB/4/23
Title : Supplies Assistant (2 posts)
Grade : Grade M
Reporting to : Procurement Officer
Salary : Salary range of Grade M in the Legal Aid Bureau
Duty Stations : Lilongwe and Blantyre

Duties and responsibilities

• Maintaining accurate and comprehensive records of all supplies to the Bureau
• Reconciling physically all supply chain commodities and services with that of
  invoices and supply documents.
• Examining purchase orders to ensure conformity to laws and regulations
• Assisting in requesting invoices and documentation of commodities and
  services to be supplied
• Dispatching approved Purchase Orders and making follow-ups with delivery of
  commodities and services
• Performing physical stock checks in stores
• Checking and examining quality of materials before accepting delivery or
  arranging dispatch
• Assisting Procurement Officer to prepare quotations, tenders and bid
  tabulations for approval
• Assisting in managing property and disposal of assets
• Assisting to produce standard asset management reports and other asset
  information periodically and when requested
• Compiling statistical information on supply chain related matters
• Assessing vendors capability for delivering commodities and services
• Assisting in planning of goods delivery and providing information on the status
  of requests and availability of items in stores room

Qualifications and work experience

• A minimum of MSCE and a certificate in purchasing and supply with at least 2
  years-experience
• Those with a diploma will have added advantage

Mode of Application

Interested candidates should submit application letters, Curriculum Vitae with three (3)
traceable referees and copies of professional certificates to the following address:

The Director
Malawi Legal Aid Bureau
1st Floor Shire Building, Off Paul Kagame Road,
P.O. Box 675,
Lilongwe.

Or Email to: info@legalaidbureau.org
All applications should reach the Director not later than 5:00 pm on 16th May, 2023.