Field Security Associate – Gonder at International Organization for Migration – IOM May, 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Background

The Office of Staff Security (OSS) is responsible for providing leadership on security policy management and Mission operational support to enable effective implementation and delivery of IOM programmes and activities, while managing security risks at acceptable levels.

Under the direct and technical supervision[1] of the Field Security Officer in Addis Ababa and the administrative supervision of Gondar Head of Office (HoO), the  Field Security Assistant will be responsible for providing support to enable IOM’s activities and assist the Field Security Officer (FSO) with all aspects of security related aspects of field operations in the Sub-office.

Core Functions / Responsibilities:

• Maintain effective working relationships with country United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to the Sub-office.
• Assist the Field Security Officer in collecting, updating, and communicating information regarding the security situation in the Sub-office.
• Support the Field Security Officer in the development and implementation of IOM Country Office-specific security plans including contingency and emergency response plans, Standard Operating Procedures (SOPs), including providing security-related inputs into the Business Continuity Plan (BCP).
• In coordination with Field Security Officer, follow up staff member’s compliance with safety and security protocols including completion of mandatory security training, obtaining security clearances as required.
• Provides support in conducting security survey of offices in IOM Gondar Sub-office.
• Support the effective management of the Sub-office Warden system, by maintaining updated staff lists, including call sign lists, and ensuring the overall operability of communications systems particularly SCAAN. Ensure that all relevant safety and security information is disseminated in a timely manner to IOM personnel.
• Ensure that all safety and security communications equipment is functioning and in good condition, with a regular inventory duly maintained.
• Assist in reporting security incidents affecting IOM personnel, premises, assets, and operational activities in the Sub-office. This includes providing support in the preparation of security reports such as Security Incident Reports and Weekly Reports.
• Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned IOM personnel in the duty station. Conducts security briefings, as required.
• Maintain an orderly filing system for confidential correspondence, security files/documents. This includes maintaining a database on contact details of Security Area Northwest UNDSS office and host country security authorities.
• Perform such other duties as may be assigned.

Educational Qualification

• University degree in Security, Social Sciences, International Studies, Communications, or a related field from an accredited academic institution, with three years of relevant professional experience or;

• Completed High School degree from an accredited academic institution, with five years of relevant professional experience is required.

Experience

• Relevant professional experience in the humanitarian, public, private or corporate sector is desirable;

• Experience in providing security coordination and administrative support for an international organization is desirable;

• Experience in the use of radio communications is desirable, and;

• Successful completion of the UNDSS Field Security Associate (FSA) course is desirable.

Skills

• Ability to collaborate with senior government security counterparts and relevant stakeholders is an advantage;

• Ability to work effectively with colleagues from varied cultures and professional backgrounds, and;

• Excellent oral and written skills. Listens actively and responds effectively.

Languages

• Fluency in English (oral and written) is required.

• Working knowledge of any UN Official language(s) and/or language(s) identified by the Country Office.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.