Administrative Specialist Jobs at DHL Global Forwarding (Uganda) Limited February, 2024

Deutsche Post DHL (DPDHL) is the logistics provider of the world with over 520,000 employees in more than 220 countries and territories. DHL Global Forwarding, Freight (DGFF) is the Group’s air, ocean and road freight specialist. We offer standardized transport as well as highly specialized end-to-end solutions to customers in a wide range of industries globally.


Job Summary:   DHL Global Forwarding Uganda has an opening for an Administrative Specialist where you will be responsible for providing administrative support to the Country Management Team and Human Resources in supporting the business objectives. Join us now in connecting people and improving lives.


Key Duties and Responsibilities:

  • You will manage office administration and other responsibilities i.e. Administrative and logistical support for flight bookings, hotel reservations, visas, work permits plus any support documentation required for expatriate and local staff including visitors, managing administration and contractual staff ensuring seamless service delivery.
  • You will be executing a variety of tasks for the Country Head – managing active calendar of appointments; expense claims; preparing presentations; arranging complex and detailed travel plans, itineraries, meetings and agendas.
  • You will be supporting the Cluster HR for all HR processes in country i.e. Employee Life Cycle (Recruitment, Selecting, Hiring, Induction, Orientation, Evaluation, Promotion and Terminations), HR Operations, learning and development, performance management, compensation and benefits activities, employee relations.
  • You will be managing and executing internal and external Communications within set guidelines through a range of channels- preparing monthly newsletters, employee engagement reports month on month, spot recognition nuggets, HR announcements, business operational changes, updating employee internal share point with resources/information that benefit staff.
  • You will be managing engagement initiatives i.e Employee Opinion Survey and annual process that entails survey administration, reporting, reviews with countries, action planning, implementation and follow up, staff engagement forums, Corporate Social Responsibility and Corporate Event Management.
  • You will act as first point of contact for in country employees and Senior Management Team seeking guidance on HR Policies and processes.
  • You will ensure that all Purchases are in line with the Procurement Policies and maintain the roster of approved suppliers and ensure they submit all required documentation.

Qualifications, Skills and Experience:

  • Must have a matric
  • Bachelor’s Degree.
  • Three to four years of experience in an administrative and support role.


How to Apply:

All prospective candidates should apply online at the link below


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