How To Confirm an Interview Time: A Step-by-Step Guide

How To Confirm an Interview Time: A Step-by-Step Guide

Interviews are an essential step in securing a new job or position. One aspect that is often overlooked, however, is the simple act of confirming the interview time. This not only demonstrates your professionalism and keenness but also ensures that there are no misunderstandings regarding the appointment. Let’s go over how to do this seamlessly:

1. Review the Initial Information

First and foremost, thoroughly check the interview invitation you received, whether it was through email, phone call, or another medium. Ensure you have noted down the date, time, venue, and the person you’ll be meeting.

2. Choose Your Medium

While email is the most common way to confirm interviews due to its formal nature and the ability to keep a written record, in some cases, a phone call might be more appropriate, especially if the interview is in less than 48 hours.

3. Timing is Key

It’s a good practice to confirm the interview 24-48 hours before the scheduled time. This gives both parties enough time to make adjustments if there are any changes.

4. Keep It Professional and Concise

If you’re confirming via email, here’s a sample script:

Subject: Confirmation of Interview for [Position Name] on [Date]

Dear Mabumbe,

I hope this message finds you well. I am writing to confirm my interview for the [Position Name] position on [Date] at [Time]. I look forward to discussing how I can contribute to [Company Name].

Please let me know if there are any materials or information I should bring with me.

Thank you for this opportunity.

Warm regards,

[Your Full Name]
[Your Phone Number]

5. Be Prepared for Changes

In some cases, the interviewer might respond with a request to reschedule or with additional information. Ensure you’re flexible and responsive.

6. Include Any Necessary Questions

If you need clarification on the location, who you’ll be meeting, or what you should prepare or bring (like a portfolio or specific documents), include these questions in your confirmation.

7. Set Up Reminders

Now that you’ve confirmed, make sure you won’t forget! Set up reminders on your phone or calendar to ensure you’re punctual. Being late to an interview, even if only by a few minutes, can give a negative first impression.

8. Prepare for the Interview

With the confirmation out of the way, use the remaining time to prepare for the interview. Review the company’s background, rehearse common interview questions, and lay out a professional outfit.

9. Follow Through

After sending your confirmation, make sure you check for any responses from the interviewer and follow through with any additional instructions or information.


Confirming an interview time is more than just a courteous gesture. It displays professionalism, ensures clear communication, and sets a positive tone for the upcoming interaction. By following these steps, you’re not only confirming a time slot but also reaffirming your interest and commitment to the potential role. Best of luck with your interview!