Duties And Responsibilities

Staff Facilitation

• Timely Facilitation of staff to and from work and to other official duties.
• Ensure safety of staff and vehicle while on journey
• Ensure mobilization of additional vehicles and drivers to facilitate key events such as major donor visits, campaigns, evaluations and baselines
• Ensure facilitation of staff / visitors / donors/ to and from the field

Vehicle Care and Maintenance

• Ensure vehicle cleanliness all the time.
• Keep vehicle movement log book up to date.
• Check mechanical and operational soundness of the vehicle.
• To ensure that the vehicle is serviced at the required time.
• To check and ensure that all vehicle tools are in place and intact.
• Undertake minor repairs and recommend for major vehicle repairs.
• Park the vehicle at the recommended parking areas by WVK
• Seek for permission to use the car as per the laid down policy
• Obey traffic laws
• Maintain maximum care of the vehicle at all times.
• Submit all the vehicle spare keys to the Fleet management for safe custody.
• Surrender vehicle keys to the respective supervisors every end of trip
• Report all vehicle malfunctions to the fleet office.
• Initiate procurement process for all motor vehicle repairs and maintenance

Documentation & Reporting

• Prepare monthly and other vehicle reports and file copies of the same after approval.
• Forward all invoices and fuel returns to fleet management for payment process.
• In case of accident, forward detailed report for claim processing

Administration

• Facilitate delivery of parcels/ mails
• In collaboration with Administration department liaise with service providers to ensure quality services
• Work with respective staff to plan and coordinate field facilitation services.
• Support in community mobilization
• Be bank gent for bank transactions

Qualification. Skills And Knowledge

• O level certificate with a clean driving license class A, B, C, E
• Diploma course would be an added advantage
• Automobile Association of Kenya competence certification
• Three years’ experience in driving class A, B, C and E vehicles.
• Basic knowledge of motor vehicle maintenance.
• Basic knowledge of first AID and other safety & security measure
• Basic security training
• Knowledge of transport regulatory acts/Law
• High professional ethics and whose integrity
• Excellent communication skills.
• Domestic travels: 80% travel to the field
• On call: 20% in emergency situations. The position will require to be on call.